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363.21 Acceptable Use Policy (AUP)

The Whitewater Unified School District (the “District”) provides access to technology to facilitate the advancement of the District’s mission.  The District’s goal in providing technology to students and staff is to promote learning by facilitating resource sharing, innovation, and communication.

With use of District technology, learners will:

  • Gain employability skills needed for the twenty-first century
  • Broaden their problem-solving and decision-making abilities
  • Enter into partnerships to enhance learning options and to interact effectively with others
  • Develop their higher-level thinking skills
  • Apply and demonstrate effective communication skills in realistic situations
  • Access global resources and broaden their research capabilities, thus strengthening their communication skills

The District firmly believes that access to and use of technology provides students with valuable information and skills relevant to their education.

The operation of a network relies upon the proper conduct of the end users who adhere to strict guidelines. In general, this requires efficient, ethical, and legal utilization of the technology, and it is essential that each user recognizes their responsibility to use the network for school-related activities. The user is ultimately responsible for their actions and for adhering to the District’s use policies, procedures, and guidelines. Signatures on the Responsible Use Agreement are legally binding and indicate the party’s acceptance of said agreement.


  • Computing Devices: A computing device is any physical or virtual device that acts as a data processor, typically in the form of a computer (laptop or desktop), Chromebook or mobile device such as an iPad or Android Tablet.
  • Digital Resources: Includes software or websites available over the Internet
  • Software: Software is an application that is installed on a device that performs specific tasks.
  • Network: A network is a series of devices that provide access from one computing device to another, including devices that reside on the Internet.
  • Network Access: The connection to the Network making other Computing Devices and Digital Resources available.
  • Technology: Inclusive of Computing Devices, Digital Resources, Software, and the Network.
Privileges of Use

The use of District technology is a privilege, not a right, and students may only utilize District technology after both they and their parent/guardian have read and signed this agreement. At the direction of District Administration, including the District Administrator, Principals, and Associate Principals, the Technology Department may deny, revoke, or suspend specific user accounts, digital resources, or hardware at any time.

It will be the responsibility of all instructional members of the Whitewater Unified School District to educate, supervise, and monitor appropriate use of the District Technology and access to the Internet in accordance with this policy, the Children’s Internet Protection Act, the Neighborhood Children’s Internet Protection Act, and the Protecting Children in the 21st Century Act (Pub. L. No.110-385 Title II).

Acceptable Use 

The use of District technology must be in support of education and research, and consistent with the educational objectives of the District. Transmission of any material in violation of any federal or state regulation is prohibited. This includes, but is not limited to, copyrighted material, threatening or obscene materials, or material protected by trade secret. Use for commercial activity, for product advertisement, or political lobbying is prohibited.

In addition, students will:

  1. While using district electronic resources, report any messages that are inappropriate or make them feel uncomfortable to school staff or officials.
  2. Exercise personal safety measures and will not disclose, use, and/or disseminate personal identification information.
  3. Comply with School Board Policy 411.1, Anti-Bullying Policy when utilizing District technology.

The District will promote safe online activity for children and educate students about digital citizenship, Internet safety, appropriate communication interactions for social networking sites/direct communication tools, and cyberbullying. This includes, but is not limited to teaching students:

  1. how to locate and evaluate appropriate electronic sources.
  2. information literacy skills, including understanding of safety, copyright, ethical practice, and data privacy.
  3. proper safety procedures when using electronic mail, chat rooms, social networking websites, cyberbullying awareness and response, and other forms of direct electronic communication.
Network Etiquette 

Students are responsible for good behavior while using the District’s technology and the Internet just as they are in classrooms, school hallways, and other school premises and school-sponsored events. Communications on the Internet are often public in nature. General school rules for behavior and communication apply.

Users are expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to, the following:

  1. Users have the responsibility for the ethical and educational use of their own accounts. As such, the user exercising their right to use technology as an educational resource will also accept the responsibility for all digital resources or websites used, and for all messages sent from their e-mail account.
  2. Use of appropriate language is expected.  Specifically, profanity and use of vulgarities or any other abusive language is prohibited on all District technology.
  3. Electronic communications are considered private; however, messages are archived in accordance with Wisconsin Open Records Laws.  With reasonable suspicion of illegal activities or other permitted cases, messages can be reviewed by the District’s Technology Department.  Messages relating to, or in support of, illegal activities may be reported to authorities.  The use of automated technologies may be used to alert District staff to messages that may include bullying, harassment, imminent violence, or potential self-harm.
  4. Use of District technology to harm or harass others is strictly prohibited.
  5. All communications and information accessible via the network should be assumed to be private property of the owner, and should not be copied or used by others without the express written permission of the owner of the information.
  6. Users will not download and store any software on the District network without permission from the IT department.  Downloading and storing of files is only permissible for educational uses.
  7. Users will not utilize Network Access in any way that would disrupt the use of the network by others (e.g., downloading excessively large files).
  8. Users will not access District technology to which they have not been given express permission to access.
Ownership and Control 

Technology is the property of the District and is provided for students and staff to help achieve excellence in education.  All technology provided by the District remain the property of the District at all times. To maintain system integrity, monitor network etiquette, and insure that users are using the system responsibly, the District Technology Department may review user files and communications. Users should not expect that files or other digital work stored on District technology be considered private.

Bring Your Own Device (BYOD) Policy

The District permits use of personal electronic devices (hereafter referred to as personal devices) by users in support of teaching and learning in order to further the educational aims of the district, increase accessibility to technology-related curricula, and personalize learning. Personal devices may include portable computing devices such as laptops, netbooks, tablets, computers, iPods/iPads/MP3 players, wireless devices, cell phones, digital cameras, e-readers, USB storage devices, and any other new electronic devices as they become available.

Users may bring personal devices into the district to access the district systems for the use of filtered Internet access only. Such filtered access will be consistent with that available when using a district-owned device. Bypassing or attempting to bypass this network through proxies, tethering, or other means is a violation, and may result in suspension of BYOD rights. 

Some District technology will not be accessible on the wireless public network. Personal devices may be connected with a district-owned piece of equipment (i.e., LCD projector or digital board) for instructional purposes only and under the direction of a district staff member.

Students may only use personal devices in accordance with building rules and School Board policy.  Students are expected to follow the directives of staff members restricting the use of personal devices at any time during the school day or while attending a school-sponsored activity.  Personal devices will not be used to photograph students or others without their permission.

The District may establish standardized guidelines regarding the use/nonuse or scope of permissible use of personal devices at the elementary, middle, and high school levels. These guidelines will not be less restrictive than those outlined in this agreement and will be communicated to students on an annual basis.

In accordance with State law, the district reserves the right to confiscate any personal device suspected of being used in an illegal manner, or in a manner that violates school rules. In the event that the District suspects that a personal device is being used in an illegal manner, the District will perform a search of the personal device, in accordance to State law, and consult with local law enforcement agencies. Devices may then be held by school administration for short periods of time (fine days or less), consistent with school procedures. 

Responsibility for the care of personal devices and behavior while using the device belongs solely to the owner. The district is not liable for loss, damage, or misuse of any personal device, including while on district property, connected to district systems, or while attending school-sponsored activities. Technical support for personal devices may not be available. Any support provided by the district will be done in good faith and does not render the district liable for the function of any personal device.

District 1:1 Initiative 

As part of the district strategic plan, both the Whitewater High School and Whitewater Middle School are full 1:1 (one to one), which means that all students have access to, and are responsible for, a district provided device.  This device is used as a tool, like that of a textbook or workbook, to help deliver educational content over multiple media for our students to learn how they learn best.

All students must turn in their device at the end of the school year to ensure it is in proper working order. The district stores the devices at each building and prepares them for the next year. Each device  is tested prior to being turned into District technology staff to ensure that the screen is not damaged and the device turns on. Any damage that is noted will be fixed during the summer at the student's expense. Lost or stolen devices must be reported to the district within 24 hours. 

A student that does not turn in their device during the summer will be billed for the full replacement cost of the device. 

Summer Usage

A student can request to retain their device over summer if they are enrolled in a summer class requiring the use of an electronic device, with the permission of the building principal.

Students using their device over the summer are subject to the same rules as during the school year and must still check their device in with District technology staff at the end of the year.  Summer use is contingent upon permission from your building administrator.


  1. The District makes no warranties of any kind, whether expressed or implied, for the use of District technology. The District will not be responsible for any damages, including loss of data resulting from delays, non-deliveries, incorrect deliveries, or service interruptions caused by its own negligence or users' errors or omissions. The District specifically denies any responsibility for the inaccuracy or quality of information obtained through its technology.
  2. Internet access provides students with a wide range of materials, some of which may not match the values of some District families. The District provides its best effort to protect students by implementing an Internet filtering system, as required by the Children’s Internet Protection Act (CIPA), though it is impossible to ensure complete protection from all inappropriate material or content related to a wide range of social values. The district recognizes that parents/guardians bear the primary responsibility for transmitting their particular value set to their children. The district encourages parents to set clear expectations about material that is and is not acceptable for their children to access using district systems.
  3. School-owned technology assigned to a student and taken home will be monitored and filtered by the student’s parent/guardian.  The district may provide additional protections on the device to limit availability to inappropriate material or to protect the device from viruses and other malicious software.
  4. 1:1 Initiative devices that are damaged due to water or other substances are not covered under the manufacturer warranty and are replaced at the full cost of the device.  At the District’s discretion, a student may be assigned a gently used device of the same generation in place of a new device.


Users must notify the District Technology Department or designee of any security problems. Users will not demonstrate the problem to other users. Users will not use another individual's District technology accounts. Attempts to log in as a systems administrator will result in immediate termination of user privileges. Any user identified as a security risk or having a history of problems with other computer systems will be denied access to District Technology.


Vandalism is any attempt and/or act to harm or destroy hardware or software which disrupts/prevents the operations of the District. Vandalism will result in disciplinary action, up to and including termination of District Technology rights, expulsion, or criminal prosecution. Financial costs as a result of vandalism will be assessed to the individual(s) causing the disruption of network services.


Violations will be recorded just as other infractions to school rules are.

Violations may result in usage restriction, including loss of access to all or some District Technology.

Additional disciplinary action (i.e., suspension and/or expulsion) may be determined at the building and/or district level in line with existing practices regarding inappropriate behavior and in accordance with other district policies.

If a violation breaks Federal, State, or Local Law, law enforcement agencies may be involved.


The Responsible Use Agreement will be signed at the beginning of a student’s enrollment in the district, and again in sixth grade and ninth grade. Parents/guardians may change permission in writing at any time by completing a new agreement and submitting it to the school their child is enrolled.  Reference to the district’s computer network use rules will be included in student and staff handbooks.

The Responsible Use Agreement may be submitted physically or electronically signed.

Cross Ref.:  363.21-Exhibit, Responsible Use Agreement
                    411.1, Anti-Bullying Policy
                    731.1, Locker Room Privacy
                    731.3, Video Surveillance 


Adopted by School Board                                                      November 24, 1997

Revised by School Board                                                      September 27, 2010 
                                                                                              August 27, 2018 (immediate implementation) 

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